The British In Vitro Diagnostic Association (‘BIVDA’) is committed to protecting and respecting your privacy.

This policy sets out the basis on which any personal data we collect from you, or that you provide to us, will be processed by us. Please read the following carefully to understand our views and practices regarding your personal data and how we will treat it.

We may from time to time use personal data otherwise than in accordance with this policy. Where this is the case you will be informed before such use.

For the purpose of the Data Protection Act 2018 and General Data Protection Regulation, the data controller is BIVDA , Fifth Floor, 299 Oxford Street, London W1C 2DZ.

Our nominated representative for the purpose of the GDPR is our Operations and Systems Manager.

ICO Registration Number:  ZB615018

Information we may collect from you
We may collect and process the following data about you:

• Information that you provide by filling in forms on our site www.bivda.org.uk (‘our site’). This includes information provided at the time of registering to use our site, subscribing to our service, posting material or requesting further services. We may also ask you for information when you report a problem with our site
• If you contact us, we may keep a record of that correspondence
• We may also ask you to complete surveys that we use for research purposes, although you do not have to respond to them
• Details of your visits to our site including, but not limited to, traffic data, location data, weblogs and other communication data, whether this is required for billing purposes or otherwise and the resources that you access.
• BIVDA will collect, use or otherwise process the personal data we collect from you during recorded events and meetings. Recorded can also mean screen captured images during such events, meetings or calls.

IP addresses
We may collect information about your computer, including where available your IP address, operating system and browser type, for system administration and to report aggregate information to our advertisers. This is statistical data about our users' browsing actions and patterns, and does not identify any individual.

Cookies
Our website uses cookies to distinguish you from other users of our website. This helps us to provide you with a good experience when you browse our website and also allows us to improve our site. For detailed information on the cookies we use and the purposes for which we use them see our Cookie policy.

Where we store your personal data
The data that we collect from you may be transferred to, and stored at, a destination outside the European Economic Area (‘EEA’). It may also be processed by staff operating outside the EEA who work for us or for one of our suppliers. Such staff maybe engaged in the provision of support services. By submitting your personal data, you agree to this transfer, storing or processing. We will take all steps reasonably necessary to ensure that your data is treated securely and in accordance with this privacy policy.

All information you provide to us is stored on our secure servers. Where we have given you (or where you have chosen) a password which enables you to access certain parts of our site, you are responsible for keeping this password confidential. We ask you not to share a password with anyone.

Unfortunately, the transmission of information via the internet is not completely secure. Although we will do our best to protect your personal data, we cannot guarantee the security of your data transmitted to our site; any transmission is at your own risk. Once we have received your information, we will use strict procedures and security features to try to prevent unauthorised access.

Uses made of the information
We may use information held about you in the following ways:

• To ensure that content from our site is presented in the most effective manner for you and for your computer
• To provide you with membership services and enhanced member benefits (for example to provide you with copies of and electronic access to our magazine and other relevant publications)
• To provide you with information, details of working parties, services that you request from us or which we feel may interest you, where you have consented to be contacted for such purposes
• To carry out our obligations arising from any contracts entered into between you and us
• To allow you to participate in interactive features of our service, when you choose to do so
• To notify you about changes to our service.

We may also use your data, or permit selected third parties to use your data, to provide you with information about goods and services which may be of interest to you and we or they may contact you about these by post, email or telephone.

We may provide anonymised and/or aggregated data (including, but not limited to, diversity data) to third parties.

We will not sell your data to any third parties.

Disclosure of your information
We may disclose your personal information to third parties:

• If we are under a duty to disclose or share your personal data in order to comply with any legal obligation;
• In order to enforce or apply our terms of use   or terms and conditions of supply  and other agreements;
• To protect the rights, property, or safety of BIVDA or others;
• To allow you to receive any membership services or member benefit which is provided by a third party (for example, access to the member benefit scheme)
• To provide any services that you ask us to carry out either through the website or otherwise (including, for example, for members updates)

Disclosure may include exchanging information with other companies and organisations for the purposes of fraud protection and credit risk reduction.

Your rights
You have the right to ask us not to process your personal data for marketing purposes. We will usually inform you (before collecting your data) if we intend to use your data for such purposes or if we intend to disclose your information to any third party for such purposes. You can exercise your right to prevent such processing by checking certain boxes on the forms we use to collect your data. You can also exercise the right at any time by contacting us at membership@bivda.org.uk

Our site may, from time to time, contain links to and from websites operated by third parties. If you follow a link to any of these websites, please note that these websites have their own privacy policies and that we do not accept any responsibility or liability for these policies. Please check these policies before you submit any personal data to these websites.

Access to information

Act gives you the right to access information held about you. Your right of access can be exercised in accordance with the Act.

Changes to our privacy policy
Any changes we may make to our privacy policy in the future will be posted on this page and, where appropriate, notified to you by email.

Contact
Questions, comments and requests regarding this privacy policy are welcomed and should be addressed to membership@bivda.org.uk.